The South Coast Hot Jobs List – February 11, 2018

Administrative Assistant – UMass Dartmouth

GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES:
The Administrative Assistant I provides varied administrative support and assistance to the Department Chairperson and the Adult Nursing Department faculty and teaching assistants. Represents the first point of contact for internal and external communities of interest, and effectively communicates and assists students, faculty, administration, staff, alumni, prospective students, faculty applicants, and other university departmental personnel as needed. This fast-paced environment requires that the Assistant perform complex duties requiring a considerable degree of independent decision making while maintaining confidentiality and communication with the Chairperson. Uses university/college systems to review and manage data, and supervises work study student(s). Supports the maintenance of a professional environment.

Follows the University’s best practices to build and/or support student academic success and retention, and assist in meeting strategic objectives for persistence and timely graduation of the student population.

DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES:
• Provide administrative support to the Adult Nursing Department Chairperson for various projects and assignments requiring independent decision-making and problem solving skills that may be of a complex and sensitive nature.
• Prepare and maintain confidential records of a sensitive nature (hardcopy and electronic) including but not limited to: annual faculty evaluations, contract renewals, tenure and promotion, faculty personnel records, faculty credentials,, requests for leave of absences, and new faculty recruitment. Precision in assuring accuracy, protect confidentiality, and security.
• Serve as point of contact for students, faculty, administration, staff, alumni, prospective students, faculty applicants, other university departmental personnel, and external constituents.
• Receive and route incoming telephone inquiries related to academic programs, etc.
• Independently evaluate, prioritize, and respond to office communications to resolve issues as appropriate.
• Prepare and proofread faculty organization meeting agendas, letters, correspondence, memos, reports, test banks, examinations, academic warnings, syllabi, letters of recommendation, and other related material to meet the needs of Department faculty.
• Prepare and process part-time faculty contracts, buy-out contracts, addendums, and contracts for services.QUALIFICATIONS REQUIRED AT HIRE (List knowledge, skills, abilities)

REQUIREMENTS:
• Knowledge of the principles and practices of office management.
• Knowledge of the methods of general report writing.
• Knowledge of the methods used in the preparation of charts, graphs, and tables.
• Knowledge of the types and uses of general office equipment.
• Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
• Ability to analyze and determine the applicability of data, to draw conclusions, and to make appropriate recommendations.
• Ability to follow written and oral instructions.
• Ability to gather information through questioning individuals and by examining records and documents.
• Ability to write concisely, to express thoughts clearly, and to develop ideas in logical sequence.
• Ability to assemble items of information in accordance with established procedures.
• Ability to determine proper format and procedure for assembling items of information.
• Ability to prepare general reports.
• Ability to maintain accurate records.
• Ability to prepare and use charts, graphs and tables.
• Ability to communicate effectively in oral expression.SPECIAL INSTRUCTIONS TO APPLICANTS:

To apply please submit online a letter of interest, current resume and the contact information for three professional references.

Interested in applying? See full details and how to apply here.